Job Summary
Under general supervision, perform procurement duties purchasing commodities and services, usually within a specialized procurement activity. Act as liaison between department and contractor in case of disputes, clarifications and complaints. Responsible for assessing vendors, negotiate new deals, renegotiate expiring contracts, and place orders for products and services. Ensures purchases are made in a timely, efficient and cost effective manner. Responsible for ensuring department receives timely delivery of goods and services.
Key Responsibilities
*Regular attendance at Employer’s place of business and/or during particular hours, as assigned, is an essential function of this position. Employee must comply with and follow YWCA’s attendance policy at all times, unless a reasonable accommodation is requested and granted, as required by law.
*Provide professional services in the areas of procurement to find cost effective deals and suppliers.
*Receive, review and revise bid, RFP documents and purchase orders to ensure compliance with applicable statutes. Attend bid-opening meetings, group meetings and other gatherings to represent the department.
*Write and evaluate specifications and invitations to bid in conjunction with requesting departments.
*Develop complex technical or specialized proposals or solicitations.
*Research product lines, prices, product sources and other relevant purchasing information.
*Perform or review complex cost estimates or analyses.
*Prepare purchase orders and place orders for the purchase of goods and services.
*Administer and monitor technical and complex contracts to ensure timely renewals or bidding is performed.
*Monitor and judge contractor on quality and quantity of goods or services specified in contract.
*Negotiate changes and supplemental agreements. Recommend appropriate remedy in the event of unsatisfactory performance. Conduct pre and post administrative briefings.
*Oversee and monitor work in progress and finished project(s).
*Represent the department and provide technical support, information and guidance on procurement issues.
*Respond to requests for information on procurement codes, policies and procedures. Provide interpretation of purchasing policies.
*Provide guidance, recommendations and advice to departments on procurement methodologies, processes and time lines.
*Prepare complex comprehensive documents on procurement analysis, special reports and recommendations.
Education and Experience
A Bachelor’s degree in business or public administration and one (1) year of buyer experience preparing written specifications; or experience maintaining or implementing automated procurement systems; or preparing formal solicitations and purchasing contracts; or managing purchasing contracts; or an Associate’s degree in business or public administration, and two (2) years of buyer experience, or experience maintaining or implementing automated procurement systems or preparing formal solicitations and contracts, or managing contracts or inventories. Texas Contract Development Certification preferred.