Job Summary
Under general management direction, manages all financial and support functions of the Child Care Services Department. This position is grant funded. Continuation of position is contingent upon the availability of grant funds.
Key Responsibilities
Regular attendance at Employer’s place of business and/or during particular hours, as assigned, is an essential function of this position. Manages and monitors assigned program or department. Supervises the support functions related to supplies, telephones, switchboard, copiers, faxes and customer surveys. Hires, supervises, trains, counsels, evaluates and/or terminates employees in assigned department. Involuntarily terminates employee upon consultation with supervisor. Implements and administers assigned department related procedures and Board approved policies and objectives. Assures timely direct care billings and provider payments. Approves all journal entrees and assures reconciliation of provider pay to billing. Prepares and submits operations billing monthly and assures accurate and timely department closing. Verifies that expenses are allowable and accurately classified. Reconciles balance sheet accounts monthly including payables, receivables, suspense, escheat and YWCA childcare receivables. Reconcile and process year end closure of CCS grant. Assures high quality customer service in assigned units. Assures accurate and timely completion of documents and data records pertaining to provider contracts and amendments. Assist in the maintenance of the Provider Portal and Cabinets. Train and assist providers in the use of the Provider Portal. Oversee the processing of attendance reports and adjustments in TWIST Web. Monitors all receivable amounts, assuring appropriate follow-up and timely re-billing when necessary. Utilizes results of CCS quality assurance tests and personal observations to increase accuracy of finance and support operations. Supervises 1099 generation and assures accuracy and timeliness. Works a week schedule designed to meet area of responsibility needs.
Education
Related Bachelor’s degree required with minimum of 12 hours credit in accounting, or 60 semester hours college credits, including 9 hours of Accounting, plus two (2) additional years full time lead or supervisory accounting or auditing experience.
Experience
Three (3) years experience in accounting or auditing required with at least one year in a lead or supervisory position. Prior experience in staff supervision is highly preferred.
Other Requirements
Must be skilled in reconciliations. Bilingual abilities in English/Spanish required. Must have analytical ability and be detailed oriented. Must be well organized and be able to handle multiple priorities. Excellent verbal and written communication skills required, including ability to write procedures. Excellent interpersonal skills required, with ability to interact at all levels. Must be able to work under pressure with constant interruptions. Must be able to work independently and autonomously. Must be able to make sound judgments, have excellent decision making skills, and possess strong conflict resolution skills. Must have hands-on knowledge in operation of personal computer and MS Office software. Must have access to vehicle and possess valid driver’s license and sufficient liability insurance.