Administration - YWCA El Paso Del Norte Region

Administration

Lead Technical Monitor                       $15/hr

Administration Office  40hr.  Mon- Friday

Under general supervision, is responsible for coordination and monitoring of the Texas Department of Agriculture (TDA) Child Care and Summer Food contracts, and completion of assigned contract administrative functions.  Assists supervisor in the successful development and application of monitoring procedures, conducts desk reviews, training sessions, site visits and other tasks related to contract compliance.  This position is grant funded. Continuation of position is contingent upon the availability of grant funds.

ESSENTIAL DUTIES AND RESPONSIBILITIES: to perform this position successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  In addition to the requirements listed below, regular attendance in the workplace is an essential function of this position.          

  • Regular attendance at Employer’s place of business and/or during particular hours, as assigned, is an essential function of this position. Employee must comply with and follow YWCA’s attendance policy at all times, unless a reasonable accommodation is requested and granted, as required by law.
  • Maintains schedule of required monthly monitoring visits, assigns monitors and verifies visit completion.
  • Reviews monitoring visit reports for completion and maintains visit files.
  • Reviews communications from TDA, updates contract handbook and distributes information as appropriate to program staff.
  • Prepares, reviews and distributes quarterly monitoring summaries to management.
  • Prepares site amendments as needed to add, delete or change information about individual sites.
  • Monitors monthly billings for funds utilization and identifies need for amendments.
  • Develops new staff USDA training materials, assigns trainer and files all attendance documents.
  • Develops materials for annual training, schedules and conducts training and assures that all employees have completed required training.
  • Develops and implements system for file retention and disposition.
  • Conducts assigned unannounced site visits according to contract requirements. Assures that management is informed of outcome and that monitoring reports are completed accurately and filed.
  • Conducts assigned, weekly desk review of Food Program supporting documentation including attendance records, meal production records and meal service records. Records all errors in meal tracking data base and follows YWCA procedures for additional reviews when errors are detected.
  • Assures correction of meals claimed as appropriate based on outcome of site visits and desk reviews.
  • Reviews and verifies family eligibility and enrollment forms for assigned sites and assures that all new enrollees have accurate and complete forms on file.
  • Reviews time and inventory forms for assigned locations monthly and assures corrections when needed.
  • Reviews all assigned claims data for food programs prior to submission to accounting for monthly billing.
  • Recommends process improvement and changes to YWCA Food Program policy and procedures as needed.
  • Organize additional data gathering related to the Food Program, including Ethnicity reports, contract renewal documents, and required posting forms.
  • Reports non-compliance of TDA Food Programs to supervisor and assists in investigations or corrective actions as requested.
  • Maintains accurate time records of activities related to TDA or Non-TDA activities.
  • Performs clerical tasks to assist in the administration of TDA or other contracts as assigned.

EDUCATION
Associate’s Degree or 60 credit hours college level course work, with at least 12 credit hours in Business or Accounting, or equivalent experience or training.

 EXPERIENCE
Two (2) years’ experience in client service or contract administration field and six months experience monitoring a USDA contract.

 OTHER REQUIREMENTS

  • Must have excellent verbal and written communication skills.
  • Must be able to relate to persons at all levels of the organization, as well as to providers outside the Agency.
  • Bilingual capabilities in English/Spanish preferred.
  • Must be organized and have numerical skills.
  • Must be able to maintain highly confidential materials.
  • Must have analytical ability and be detailed oriented.
  • Must be well organized and be able to handle multiple priorities.
  • Must be able to work under pressure with interruptions.
  • Basic to intermediate knowledge of Microsoft software including Excel, Word and Power Point required.
  • Must have access to vehicle and possess valid driver’s license and sufficient liability insurance.
  • Must have certifications for food handling or be able to obtain them within 30 days after hire date. Must supply proof of negative TB test.

 

 

Custodian                                           $7.75/hr


Floater for all branches
25hrs.

Shirley Leavell Branch
40hrs

 

Under direct supervision performs cleaning/janitorial and maintenance duties at YWCA El Paso del Norte Region Facilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES: to perform this position successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  In addition to the requirements listed below, regular attendance in the workplace is an essential function of this position.

 

  • Regular attendance at Employer’s place of business and/or during particular hours, as assigned, is an essential function of this position. Employee must comply with and follow YWCA’s attendance policy at all times, unless a reasonable accommodation is requested and granted, as required by law.
  • Cleans buildings to include, but not limited to, mopping, vacuuming, sweeping, waxing, buffing, and washing of windows, mirrors, doors, walls, and dusting.
  • Keeps facility furniture and equipment clean by dusting and polishing to provide a clean environment daily, including cleaning and emptying all waste baskets.
  • Ensures positive facility appearance at all times. Ensures facility is prepared for all activities, to include set up as assigned.
  • Cleans and disinfects restroom floors, toilets, toilet seats, urinals and fixtures and refills paper goods in restrooms.
  • Cleans all areas daily. Cleans refrigerator and other equipment periodically.
  • Assures safe handling and storage of all cleaning materials. Follows instructions when mixing water with chemicals in containers to prepare cleaning solutions according to specifications. Responsible for maintaining awareness of appropriate steps to take in case of an accident (MSDS).
  • Returns all tools and cleaning equipment to proper storage spaces after use and maintains orderliness.
  • Promptly cleans and dries spills or wet spots on floors.
  • Checks for and reports maintenance and/or safety-related conditions to appropriate personnel. Documents needs on maintenance log.
  • Reports damages and acts of vandalism to supervisor.

EDUCATION
High school graduate or equivalent required.

EXPERIENCE
Six (6) months janitorial experience required, or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities to perform the essential job functions.

 OTHER REQUIREMENTS

  • Must be willing to work weekends, early mornings, late afternoons, evenings and/or before and after normal hours. Must be willing to work split shift.
  • Must be able to work independently and have the ability to work well with others.
  • Must be able to read, write and communicate in English. Bilingual in English and Spanish preferred.
  • Pre-employment drug test and background check required.
  • May be required to have access to personal vehicle with valid driver’s license and proof of sufficient liability insurance if assignments required multi-sites