Administration

Accounts Payable Clerk         $12/hr

 

Administration building 201 E. Main
36hours. Monday- Friday 8am-5pm

Under direct supervision, performs a variety of bookkeeping, banking, and accounting tasks in the preparation and maintenance of diversified accounts and financial records, applying accepted procedures to the preparation and maintenance of accounting and other records.

ESSENTIAL DUTIES AND RESPONSIBILITIES: to perform this position successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  In addition to the requirements listed below, regular attendance in the workplace is an essential function of this position.

  1. Regular attendance at Employer’s place of business and/or during particular hours, as assigned, is an essential function of this position. Employee must comply with and follow YWCA’s attendance policy at all times, unless a reasonable accommodation is requested and granted, as required by law.
  2. Performs computer input in accounts payable software.
  3. Reconciles A/P reports and related expense accounts to the general ledger.
  4. Ensures that invoices are paid in a timely manner and according to the Agency policies and procedures.
  5. Audits requisitions, purchase orders, invoices and contract invoices for accuracy and make sure all supporting documents are in compliance with Agency policies and procedures.
  6. Posts detail and audits distribution.
  7. Receives and/or disburses funds related to the assigned area of responsibility.
  8. Maintains cost records, allocating expenditures to accounts in accordance with established procedures.
  9. Obtains W-9s from new vendors and files existing W-9s.
  10. Maintains various spreadsheets and data bases as required.

 

EDUCATION
High School graduate or equivalent required; Associates Degree in accounting or related field preferred.

EXPERIENCE
Three (3) to five (5) years experience in information systems, accounting, bookkeeping, or related clerical work involving advanced recordkeeping (directly related business school or college courses may be substituted equally for up to two (2) years’ experience); or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

OTHER REQUIRMENTS

  1. Comprehensive knowledge of bookkeeping theories and practices and accepted office procedures required.
  2. Some knowledge of intermediate accounting procedures required.
  3. Working knowledge of personal computer and excel, word, and access MS software applications required.
  4. Ability to perform mathematical computations with reasonable speed and accuracy with and without mechanical assistance required.
  5. Ability to prepare financial and other records of moderate complexity in a neat, legible manner required.
  6. Ability to understand and follow complex verbal and written instructions and technical or legal terminology required.
  7. Must be able to establish and maintain effective working relationships with coworkers.
  8. Good telephone, writing, and conversational skills required.
  9. Requires initiative, judgment, and the ability to work under pressure.
  10. Access to a vehicle with required liability insurance and valid driver’s license.

Grant Writer

**Commensurate with experience**

40+hrs. Monday- Friday

Under direction of the Director of Strategic Engagement, researches and writes grant to support the mission of the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES: to perform this position successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  In addition to the requirements listed below, regular attendance in the workplace is an essential function of this position.

  1. Regular attendance at Employer’s place of business and/or during particular hours, as assigned, is an essential function of this position. Employee must comply with and follow YWCA’s attendance policy at all times, unless a reasonable accommodation is requested and granted, as required by law.
  2. Writes grants to support the programs and mission of the YWCA. Grants should be well written and compelling. Must become familiar with routinely used supportive documents for grant submissions.
  3. Researches funding opportunities for YWCA programs. Identify appropriate opportunities.
  4. Collaborates with team members, as assigned, to complete grants accurately.
  5. Must acquire proficient knowledge of organization’s history and programs.
  6. Assist with the execution of Strategic Engagement division’s strategy.
  7. Must maintain records in computer databases.
  8. Completes quarterly reports for eCivis.


EDUCATION
Bachelor’s degree in creative writing or related field.

EXPERIENCE
Two (2) years’ experience with grant writing experience.

OTHER REQUIREMENTS
Proficient with measuring and reaching income goals.
Proficient with MS Office Word and Excel.
Excellent communication skills, verbal and written.
Strong people skills.
Excellent organizational skills.
Ability to meet deadlines.
Must be highly organized and be able to handle multiple priorities.
Must be flexible and able to work under pressure with constant interruptions.
Must be able to work independently and autonomously as needed.
Must have access to vehicle and possess valid driver’s license and sufficient liability insurance and be able to drive to multiple locations on periodic basis.
Other duties related to job as assigned.

Racial Justice Outreach Coordinator

$10/hr


Joyce Jaynes Branch
20hrs. Mon- Friday, schedule varies, Occasional Saturdays

Under general supervision, coordinates all racial justice outreach activities including the UnidosUS Latino Empowerment and Advocacy Project (LEAP).  Plans and manages events, facilitates racial justice workshops, trains facilitators and coordinates and participates in internal and external racial justice events.  Coordinates the Racial Justice Committee.

ESSENTIAL DUTIES AND RESPONSIBILITIES: to perform this position successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  In addition to the requirements listed below, regular attendance in the workplace is an essential function of this position.

  1. Regular attendance at Employer’s place of business and/or during particular hours, as assigned, is an essential function of this position. Employee must comply with and follow YWCA’s attendance policy at all times, unless a reasonable accommodation is requested and granted, as required by law.
  2. Conducts outreach to community groups, schools, civic groups and business organizations to promote and expand curriculum and maintains contact with collaborating agencies, community organizations, and others to further the visibility and programming for Racial Justice.
  3. Coordinates, schedules and manages logistics for Racial Justice presentations and training sessions.
  4. Coordinates and serves as a member of the Racial Justice Committee, preparing agendas and minutes, recording attendance, following up with members.
  5. Coordinates, prepares and participates in Racial Justice events that may include: the Ambassador Awards, Imagine Peace, conferences, community dialogues, etc.
  6. Coordinates an agency-wide collaborative voter registration and mobilization program in El Paso County in coordination with the UnidosUS LEAP program, YWCA Staff, volunteers and local community partners.
  7. The Coordinator will be responsible for meeting programs goals and coordinating events; i.e. voter registration booths, Get out the Vote events in partnership with YWCA branches, divisions and community partners.
  8. Ensures accurate collection and data entry of voter registrations and weekly report submittal to UnidosUS.
  9. Provides supervisor and UnidosUS with quantitative and qualitative reports as part of an ongoing evaluation of the program’s success.
  10. Coordinator will utilize tools provided by LEAP to document voter registrations.
  11. Coordinator will be responsible for developing and executing a field plan.
  12. Nurtures relationships with local community leaders.
  13. Cooperates with collaborative partners to achieve shared goals.
  14. Hits all metrics/goals for volunteer recruitment, voter registrations, and other program elements.
  15. Maintains records including Racial Justice training records, facilitator certification, grant reports, activity reports, summary reports and periodic board reports.

EDUCATION
High School Diploma or GED and some college coursework required; bachelor’s degree preferred.

EXPERIENCE
Must have previous experience in civic engagement, working with volunteers and community partners.

 OTHER REQUIREMENTS

  1. As the Coordinator must possess strong social skills, an enthusiastic attitude toward civic engagement and professional demeanor.
  2. Must be self-directed and ability to function independently.
  3. High energy, outgoing, enthusiastic, and willing to work a flexible schedule including nights and weekends.
  4. Understanding of common technology, comfortable using programs such as MS Excel, and the ability to learn new tools.
  5. Must be able to communicate clearly both verbally and written
  6. Excellent time management, and task organizing skills
  7. Must have access to vehicle and possess valid driver’s license and sufficient liability insurance.
  8. Must be fluent in English/Spanish.

 

*Supporting documents are required to be submitted with all employment applications. A resume is required to be uploaded with the application.  Copies of GED Certificate, High School Diploma, and/or College Transcripts must be submitted by uploading with the application. Only documents stating ‘Transcript’ or ‘Unofficial Transcript’ will be accepted. Current Employees are also required to submit their transcripts with each submitted Internal Application. Incomplete applications will not be considered.

General Maintenance Worker

*commensurate with experience*

40 hours. Mon- Friday, Occasional evening and weekends

Under the Maintenance Supervisor direction is responsible for facilities, grounds, and equipment maintenance with a minimum of downtime by providing day-to-day maintenance.

 

ESSENTIAL JOB FUNCTIONS

  1. Performs maintenance of projects to maintain buildings and equipment in working condition to minimize down time and participant complaints.
  2. Monitors to assure that facilities and grounds are maintained in above average condition.
  3. Prioritizes requests, schedules projects, and maintains database history for major repairs to all building equipment and systems.
  4. Complete maintenance work orders from all departments on a timely basis by following YWCA standard operating procedures.
  5. Performs repair or general maintenance work of facilities, buildings, grounds, and equipment at various sites including electrical, carpentry, plumbing, sheet rock repair, painting tasks, etc.
  6. Coordinates and monitors all construction or renovation projects and installation of building equipment purchases.
  7. Works directly with the Safety Coordinator to bring facilities in compliance with OSHA, ADA, City/County Health Department, fire codes and all regulations connected with facilities including pools and transportation.
  8. Setting up and breaking down cubicle partitions, exercising discretion to identify projects that need higher skilled crafts individual’s services.
  9. Moving and assisting in transportation of furniture and equipment.
  10. Performing minor repairs, troubleshooting, and adjustment of locks on cabinets, locks, closets, desks.
  11. Perform duties of the company’s preventative maintenance program.
  12. Report major repair needs to the Maintenance Supervisor.
  13. Communicates with all levels of staff and public as appropriate to the job.

 

EDUCATION
Must have a high school diploma or equivalent.
Technical School Certification or degreed in a related field preferred.

EXPERIENCE
Minimum 1 years’ experience in facilities maintenance and building operations required.

OTHER REQUIREMENTS

  1. Must have basic working knowledge of plumbing, painting, HVAC, electrical, and/or other general repair skills
  2. Knowledge of refrigerated air systems.
  3. Excellent verbal and written communication skills required with good listening ability.
  4. Must be able to work effectively with sales representatives and suppliers.
  5. Must be highly organized, and flexible, with the ability to manage multiple assignments in a busy environment.
  6. Must have analytical ability and be detailed oriented.
  7. Must possess creative energy, be a self-starter, require minimal direction, and be able to work individually and as a member of a team.
  8. Hands-on PC skills required, including experience working MS Word and Excel software. Prior knowledge of maintenance tracking software a plus.
  9. Bilingual capabilities in English/Spanish preferred.
  10. Must provide personal vehicle with required liability insurance and a valid driver’s license.

 

*Supporting documents are required to be submitted with all employment applications. A resume is required to be uploaded with the application.  Copies of GED Certificate, High School Diploma, and/or College Transcripts must be submitted by uploading with the application. Only documents stating ‘Transcript’ or ‘Unofficial Transcript’ will be accepted. Current Employees are also required to submit their transcripts with each submitted Internal Application. Incomplete applications will not be considered.

Custodian                                              $7.75

 

Joyce Jaynes Branch
25hrs. Mon-Thurs. 3pm-8pm, Friday 2pm-7pm

Under direct supervision performs cleaning/janitorial and maintenance duties at YWCA El Paso del Norte Region Facilities.

EDUCATION
High school graduate or equivalent required.

EXPERIENCE
Six (6) months janitorial experience required, or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities to perform the essential job functions.

ESSENTIAL JOB FUNCTIONS:

  1. Cleans buildings by mopping, vacuuming, and sweeping, washing of windows, mirrors, doors, walls, and dusting.
  2. Keeps facility furniture and equipment clean by dusting and polishing to provide a clean environment daily.
  3. Cleans and disinfects restroom floors, toilets, toilet seats, urinals and fixtures and refills paper goods in restrooms.
  4. Assures safe handling and storage of all cleaning materials. Follows instructions when mixing water with chemicals in containers to prepare cleaning solutions according to specifications. Responsible for maintaining awareness of appropriate steps to take in case of an accident (MSDS).
  5. Returns all tools and cleaning equipment to proper storage spaces after use and maintains orderliness.
  6. Promptly cleans and dries spills or wet spots on floors.
  7. Checks for and reports maintenance and/or safety-related conditions to appropriate personnel.
  8. Reports damages and acts of vandalism to supervisor

 

OTHER REQUIREMENTS

  1. Must be willing to work weekends, early mornings, late afternoons, evenings and/or before and after normal hours. Must be willing to work split shift.
  2. Must be able to work independently and have the ability to work well with others.
  3. Must be able to read, write and communicate in English. Bilingual in English and Spanish preferred.

*Supporting documents are required to be submitted with all employment applications. A resume is required to be uploaded with the application.  Copies of GED Certificate, High School Diploma, and/or College Transcripts must be submitted by uploading with the application. Only documents stating ‘Transcript’ or ‘Unofficial Transcript’ will be accepted. Current Employees are also required to submit their transcripts with each submitted Internal Application. Incomplete applications will not be considered.