Administration - YWCA El Paso Del Norte Region

Administration

Human Resources Administrator

*salary commensurate with experience*


Administration
40+M-F 8am-5pm, some Saturdays and evenings

Directs human resources, safety and training operations and staff.  Ensures compliance with regulatory and statutory requirements.  Mediates or recommends resolution to personnel related issues. Reports to the CEO.

ESSENTIAL DUTIES AND RESPONSIBILITIES: to perform this position successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  In addition to the requirements listed below, regular attendance in the workplace is an essential function of this position.

  • Regular attendance at Employer’s place of business and/or during particular hours, as assigned, is an essential function of this position. Employee must comply with and follow YWCA’s attendance policy at all times, unless a reasonable accommodation is requested and granted, as required by law.
  • Directs and leads human resources operations and staff, including recruitment and hiring, background investigations, benefits, training, employee relations and recognition, salary administration, compliance and employee record maintenance.
  • Directs safety and training operations and staff to include general safety, employee and guest accidents, drug testing, safety inspections, safety-related training, and occupational injury plan administration with a goal to contain costs and ensure a safe work environment at all locations.
  • Actively hires, counsels, trains, directs, evaluates, and terminates employees in coordination with supervisors.
  • Guides management on personnel related matters and acts as liaison between management and employees; conducts or coordinates investigations into employee relations incidents, recommending and mediating resolutions as appropriate.
  • Reviews employee disciplinary and/or termination actions; provides guidance to management to ensure consistent employee treatment and compliance with relevant state and federal laws. Maintains impartiality and confidentiality at all times.
  • Coordinates, develops and/or conducts training and development programs in response to the needs of the organization to ensure maximum productivity, profitability, and professional growth. Coordinates periodic Management training meetings.
  • Prepares and monitors budget and reviews billings and expenditures. Reviews and reports on actual performance compared to budget monthly and recommends necessary corrective action.
  • Prepares and/or submits monthly reports to the Chief Executive Officer, and also prepares other management reports on a quarterly basis as required or as requested, including reports to Board, legislative and management updates, department activity, etc.
  • Prepares or provides input into division strategic goals and objectives.
  • Manages ongoing manpower planning system to include review of organizational design; management inventory; succession planning; individual career development plans with a goal of ensuring leadership availability at all critical positions and levels of the organization; and salary and wage studies and recommendations.
  • Oversees benefits and personnel information.
  • Conducts ongoing needs analyses to identify any skills, abilities or knowledge deficiencies, which limit productivity and/or profitability within the organization’s human resources.
  • Develops, reviews, revises, obtains approvals and maintains policies and procedures for assigned areas of responsibility; enforces human resources policies and regulations, standards of conduct, work attendance and safety health practices
  • Ensures preparation of annual Affirmative Action Plan, as well as management training as to results of documented plan and goals related to plan.
  • Prepares annual EEO-1 report to federal government.
  • Processes and responds to EEOC charges in a timely manner, represents YWCA in unemployment hearings and appeals, coordinates Review Committee process and hearings, and coordinates all actions, responses, and recommended resolutions with designated agency attorney’s approval as appropriate. Coordinates as needed with agency or outside appointed attorneys.
  • Manages the job description evaluation process with applicable supervisors. Prepares and distributes job descriptions.
  • Works closely with insurance broker representatives to negotiate benefits plans for employees with the goal of containing costs and providing most optimal benefits possible. Oversees implementation and maintenance of current employee benefit plans.
  • Oversees or conducts periodic employee surveys, compiles and evaluates results, communicates to management, and recommends changes as appropriate.
  • Conducts every 2 years internal and external wage market surveys, makes recommendations for salary ranges and employee starting rates, and prepares updated Salary Grade Structure. Reviews and approves individual salary rate requests outside the typical starting rates.
  • Prepares, obtains approval for, and maintains approved list of salary increases, if any, each fiscal year, ensuring that both performance evaluations are received and recorded and that wage increases are processed on a timely basis.
  • Serves as liaison with advisory Human Resources Committee as appropriate, ensuring that meetings are held in accordance with other divisional accreditation, contractor, or grantor requirements.
  • Continually evaluates technical effectiveness of division’s operations, including human resources software applications, occupational injury software, and training software, making recommendations for changes or enhancements as needed. Serves on committees in evaluating software changes and implementations related to human resources.
  • Manages or oversees safety and training departments

EDUCATION
Bachelor’s degree in Human Resources, Organizational Development or Business Management preferred with PHR or SPHR (or SHRM-CP and SHRM-SCP) Certification strongly recommended.

 EXPERIENCE
Five Years or more human resources or related experience desired, ideally gained through increasingly responsible management positions within the fields of human resources and organizational development.

OTHER REQUIREMENTS

  • Must be very familiar with and have working knowledge of regulations pertaining to human resources including but not limited to IRCA, ADA, FMLA, Civil Rights Acts, FLSA, EPA, ADEA, ERISA and OSHA.
  • Must have considerable knowledge of human resource planning and development, human behavioral theories, communication in the workplace, organizational development and organizational change, methods of research and human resource assessment, statistical methods, budgeting, recruitment, compensation, benefits administration, safety and workers’ injuries, and employee relations
  • Must have experience in developing and conducting training and development programs, in conducting training needs assessment, evaluating training programs, and securing consultants for specialized training as needed.
  • Excellent verbal and written communication skills required. Excellent interpersonal skills required, with ability to interact at all levels and be able to get along with diverse personalities.
  • High degree of confidentiality and ethics needed.
  • Must have analytical ability and be detailed oriented, well-organized and be able to handle multiple priorities.
  • Must be able to prepare comprehensive reports
  • Must be able to prepare strategic and necessary reports as directed by CEO.
  • Must be able to work under pressure with constant interruptions.
  • Must be able to work independently and autonomously.
  • Must be able to make sound judgments, have excellent decision making skills, and possess strong conflict resolution skills.
  • Must have working knowledge of operation of personal computer and MS Office software, as well as experience with human resources-related software applications.
  • Must have access to vehicle and possess valid driver’s license and sufficient liability insurance.

Custodian                                           $7.75/hr

 

Joyce Jaynes Branch  25hrs

Floater for all 4 Branches  25hrs

Mary Ann Dodson Camp 9:00 am-6:00 pm  40 HRS/ Seasonal from 05/15/2020 – 08/ 07/ 2020

 

Under direct supervision performs cleaning/janitorial and maintenance duties at YWCA El Paso del Norte Region Facilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES: to perform this position successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  In addition to the requirements listed below, regular attendance in the workplace is an essential function of this position.

  • Regular attendance at Employer’s place of business and/or during particular hours, as assigned, is an essential function of this position. Employee must comply with and follow YWCA’s attendance policy at all times, unless a reasonable accommodation is requested and granted, as required by law.
  • Cleans buildings to include, but not limited to, mopping, vacuuming, sweeping, waxing, buffing, and washing of windows, mirrors, doors, walls, and dusting.
  • Keeps facility furniture and equipment clean by dusting and polishing to provide a clean environment daily, including cleaning and emptying all waste baskets.
  • Ensures positive facility appearance at all times. Ensures facility is prepared for all activities, to include set up as assigned.
  • Cleans and disinfects restroom floors, toilets, toilet seats, urinals and fixtures and refills paper goods in restrooms.
  • Cleans all areas daily. Cleans refrigerator and other equipment periodically.
  • Assures safe handling and storage of all cleaning materials. Follows instructions when mixing water with chemicals in containers to prepare cleaning solutions according to specifications. Responsible for maintaining awareness of appropriate steps to take in case of an accident (MSDS).
  • Returns all tools and cleaning equipment to proper storage spaces after use and maintains orderliness.
  • Promptly cleans and dries spills or wet spots on floors.
  • Checks for and reports maintenance and/or safety-related conditions to appropriate personnel. Documents needs on maintenance log.
  • Reports damages and acts of vandalism to supervisor.

EDUCATION
High school graduate or equivalent required.

EXPERIENCE
Six (6) months janitorial experience required, or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities to perform the essential job functions.

 OTHER REQUIREMENTS

  • Must be willing to work weekends, early mornings, late afternoons, evenings and/or before and after normal hours. Must be willing to work split shift.
  • Must be able to work independently and have the ability to work well with others.
  • Must be able to read, write and communicate in English. Bilingual in English and Spanish preferred.
  • Pre-employment drug test and background check required.
  • May be required to have access to personal vehicle with valid driver’s license and proof of sufficient liability insurance if assignments required multi-sites

Maintenance Worker                           $12/hr


East El Paso
40hrs M-F 8am – 5pm, occasional evening and weekends

 

Under the Maintenance Supervisor direction is responsible for facilities, grounds, and equipment maintenance with a minimum of downtime by providing day-to-day maintenance.

ESSENTIAL DUTIES AND RESPONSIBILITIES: to perform this position successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  In addition to the requirements listed below, regular attendance in the workplace is an essential function of this position.

  • Regular attendance at Employer’s place of business and/or during particular hours, as assigned, is an essential function of this position. Employee must comply with and follow YWCA’s attendance policy at all times, unless a reasonable accommodation is requested and granted, as required by law.
  • Performs maintenance of projects to maintain buildings and equipment in working condition to minimize down time and participant complaints.
  • Monitors to assure that facilities and grounds are maintained in above average condition.
  • Prioritizes requests, schedules projects, and maintains database history for major repairs to all building equipment and systems.
  • Complete maintenance work orders from all departments on a timely basis by following YWCA standard operating procedures.
  • Performs repair or general maintenance work of facilities, buildings, grounds, and equipment at various sites including electrical, carpentry, plumbing, sheet rock repair, painting tasks, etc.
  • Coordinates and monitors all construction or renovation projects and installation of building equipment purchases.
  • Works directly with the Safety Coordinator to bring facilities in compliance with OSHA, ADA, City/County Health Department, fire codes and all regulations connected with facilities including pools and transportation.
  • Setting up and breaking down cubicle partitions, exercising discretion to identify projects that need higher skilled crafts individual’s services.
  • Moving and assisting in transportation of furniture and equipment.
  • Performing minor repairs, troubleshooting, and adjustment of locks on cabinets, locks, closets, desks.
  • Perform duties of the company’s preventative maintenance program.
  • Report major repair needs to the Maintenance Supervisor.
  • Communicates with all levels of staff and public as appropriate to the job.

EDUCATION
Must have a high school diploma or equivalent.
Technical School Certification or degreed in a related field preferred.

EXPERIENCE
Minimum 1 years’ experience in facilities maintenance and building operations required.
Must have basic working knowledge of plumbing, painting, HVAC, electrical, and/or other general repair skills

OTHER REQUIREMENTS

  • Knowledge of refrigerated air systems.
  • Excellent verbal and written communication skills required with good listening ability.
  • Must be able to work effectively with sales representatives and suppliers.
  • Must be highly organized, and flexible, with the ability to manage multiple assignments in a busy environment.
  • Must have analytical ability and be detailed oriented.
  • Must possess creative energy, be a self-starter, require minimal direction, and be able to work individually and as a member of a team.
  • Hands-on PC skills required, including experience working MS Word and Excel software. Prior knowledge of maintenance tracking software a plus.
  • Bilingual capabilities in English/Spanish preferred.
  • Must provide personal vehicle with required liability insurance and a valid driver’s license.