Administration - YWCA El Paso Del Norte Region

Administration

________________________________________
Human Resources Administrator
Pay Rate: Exempt*commensurate with experience

Administration
40M-F some Saturdays and evenings

JOB SUMMARY:
Directs human resources, safety and training operations and staff. Ensures compliance with regulatory and statutory requirements. Mediates or recommends resolution to personnel related issues. Reports to the CEO.

ESSENTIAL DUTIES AND RESPONSIBILITIES: to perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. In addition to the requirements listed below, regular attendance in the workplace is an essential function of this position.

1. Regular attendance at Employer’s place of business and/or during particular hours, as assigned, is an essential function of this position. Employee must comply with and follow YWCA’s attendance policy at all times, unless a reasonable accommodation is requested and granted, as required by law.
2. Directs and leads human resources operations and staff, including recruitment and hiring, background investigations, benefits, training, employee relations and recognition, salary administration, compliance and employee record maintenance.
3. Directs safety and training operations and staff to include general safety, employee and guest accidents, drug testing, safety inspections, safety-related training, and occupational injury plan administration with a goal to contain costs and ensure a safe work environment at all locations.
4. Actively hires, counsels, trains, directs, evaluates, and terminates employees in coordination with supervisors.
5. Guides management on personnel related matters and acts as liaison between management and employees; conducts or coordinates investigations into employee relations incidents, recommending and mediating resolutions as appropriate.
6. Reviews employee disciplinary and/or termination actions; provides guidance to management to ensure consistent employee treatment and compliance with relevant state and federal laws. Maintains impartiality and confidentiality at all times.
7. Coordinates, develops and/or conducts training and development programs in response to the needs of the organization to ensure maximum productivity, profitability, and professional growth. Coordinates periodic Management training meetings.
8. Prepares and monitors budget and reviews billings and expenditures. Reviews and reports on actual performance compared to budget monthly and recommends necessary corrective action.
9. Prepares and/or submits monthly reports to the Chief Executive Officer, and also prepares other management reports on a quarterly basis as required or as requested, including reports to Board, legislative and management updates, department activity, etc.
10. Prepares or provides input into division strategic goals and objectives.
11. Manages ongoing manpower planning system to include review of organizational design; management inventory; succession planning; individual career development plans with a goal of ensuring leadership availability at all critical positions and levels of the organization; and salary and wage studies and recommendations.
12. Oversees benefits and personnel information.
13. Conducts ongoing needs analyses to identify any skills, abilities or knowledge deficiencies, which limit productivity and/or profitability within the organization’s human resources.
14. Develops, reviews, revises, obtains approvals and maintains policies and procedures for assigned areas of responsibility; enforces human resources policies and regulations, standards of conduct, work attendance and safety health practices
15. Ensures preparation of annual Affirmative Action Plan, as well as management training as to results of documented plan and goals related to plan.
16. Prepares annual EEO-1 report to federal government.
17. Processes and responds to EEOC charges in a timely manner, represents YWCA in unemployment hearings and appeals, coordinates Review Committee process and hearings, and coordinates all actions, responses, and recommended resolutions with designated agency attorney’s approval as appropriate. Coordinates as needed with agency or outside appointed attorneys.
18. Manages the job description evaluation process with applicable supervisors. Prepares and distributes job descriptions.
19. Works closely with insurance broker representatives to negotiate benefits plans for employees with the goal of containing costs and providing most optimal benefits possible. Oversees implementation and maintenance of current employee benefit plans.
20. Oversees or conducts periodic employee surveys, compiles and evaluates results, communicates to management, and recommends changes as appropriate.
21. Conducts every 2 years internal and external wage market surveys, makes recommendations for salary ranges and employee starting rates, and prepares updated Salary Grade Structure. Reviews and approves individual salary rate requests outside the typical starting rates.
22. Prepares, obtains approval for, and maintains approved list of salary increases, if any, each fiscal year, ensuring that both performance evaluations are received and recorded and that wage increases are processed on a timely basis.
23. Serves as liaison with advisory Human Resources Committee as appropriate, ensuring that meetings are held in accordance with other divisional accreditation, contractor, or grantor requirements.
24. Continually evaluates technical effectiveness of division’s operations, including human resources software applications, occupational injury software, and training software, making recommendations for changes or enhancements as needed. Serves on committees in evaluating software changes and implementations related to human resources.
25. Manages or oversees safety and training departments

JOB QUALIFICATIONS:
1. Bachelor’s degree in Human Resources, Organizational Development or Business Management preferred with PHR or SPHR (or SHRM-CP and SHRM-SCP) Certification strongly recommended.
2. Five Years or more human resources or related experience desired, ideally gained through increasingly responsible management positions within the fields of human resources and organizational development.
3. Must be very familiar with and have working knowledge of regulations pertaining to human resources including but not limited to IRCA, ADA, FMLA, Civil Rights Acts, FLSA, EPA, ADEA, ERISA and OSHA.
4. Must have considerable knowledge of human resource planning and development, human behavioral theories, communication in the workplace, organizational development and organizational change, methods of research and human resource assessment, statistical methods, budgeting, recruitment, compensation, benefits administration, safety and workers’ injuries, and employee relations
5. Must have experience in developing and conducting training and development programs, in conducting training needs assessment, evaluating training programs, and securing consultants for specialized training as needed.
6. Excellent verbal and written communication skills required. Excellent interpersonal skills required, with ability to interact at all levels and be able to get along with diverse personalities.
7. High degree of confidentiality and ethics needed.
8. Must have analytical ability and be detailed oriented, well-organized and be able to handle multiple priorities.
9. Must be able to prepare comprehensive reports
10. Must be able to prepare strategic and necessary reports as directed by CEO.
11. Must be able to work under pressure with constant interruptions.
12. Must be able to work independently and autonomously.
13. Must be able to make sound judgments, have excellent decision making skills, and possess strong conflict resolution skills.
14. Must have working knowledge of operation of personal computer and MS Office software, as well as experience with human resources-related software applications.
15. Must have access to vehicle and possess valid driver’s license and sufficient liability insurance.

 

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Asset Control Clerk
Pay Rate: Hourly $12/hr

Administration
40hrsM-F

JOB SUMMARY:
Under direct supervision, reviews, evaluates and recommends correction and/or improvement of internal, operational and management control systems relating to asset management.

ESSENTIAL DUTIES AND RESPONSIBILITIES: to perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. In addition to the requirements listed below, regular attendance in the workplace is an essential function of this position.

1. Regular attendance at Employer’s place of business and/or during particular hours, as assigned, is an essential function of this position. Employee must comply with and follow YWCA’s attendance policy at all times, unless a reasonable accommodation is requested and granted, as required by law.
2. Coordinates activities including, but not limited to, cash receipting, program registration, miscellaneous cash items, member management software posting, accounts receivable, bank balances and bank reconciliation.
3. Monitors member management cash receipting module. Ensures system is reconciled and balanced before posting. Audits daily shift totals for over 80 users. Investigates and processes refund requests, void transactions, NSF activities, credit card entries, and out of balance cash positions.
4. Reconciles all agency over/short accounts for all cash receipting.
5. Coordinates Electronic Funds Transfer (EFT) application modules for bank account and credit card reoccurring billings and assures compliance with customer authorizations on EFT drafting.
6. Reconciles agency bank accounts.
7. Documents bank reconciliation and compliance accounting procedures including cash receipting controls and duties.
8. Prepares and issues required financial statement detail, analyzes and reconciles accounts through journal entries.
9. Prepares and reviews closing and adjusting journal entries.
10. Assists with receipting if needed.
11. Prepares weekly Revenue reports for management.
12. Assists in the recording of inventory invoices and orders in the inventory database.
13. Updates and maintains computer inventory records to show current stock levels and usage order data.
14. Responsible for inputting the additions and deletions of assets in the fixed asset system.

JOB QUALIFICATIONS:
1. High School graduate or equivalent required; Associates Degree in accounting or related field preferred.
2. One (1) year experience in accounting, bookkeeping, or related clerical work is preferred.
3. Working knowledge of accounting and auditing principles and practices is preferred
4. Must have working knowledge of modern office practices, procedures, methods and equipment.
5. Must be proficient in use of PC and MS Office including Excel and Word.
6. Must be able to process numerical detail work accurately.
7. Must have effective verbal and written communication skills.
8. Able to interact with people at all levels, as well as to establish and maintain effective working relationships.
9. Ability to conduct presentations and facilitate group training sessions.
10. Requires initiative, judgment, and the ability to work under pressure with constant interruptions.
11. Must have access to a vehicle with required liability insurance and valid driver’s license.

________________________________________
Programmer
Pay Rate: Exempt $starting at 35,568/yr

Administration
40hrsM-F

Under general supervision, based on the organizations strategic plan and objectives, will evaluate department/user programming and software needs. Analyzes, designs, prepares, codes, tests, debugs and develops needed software programs, technical manuals and user training materials for moderately complex programs. Provides needed software training and minimal website/intranet support and training.

ESSENTIAL DUTIES AND RESPONSIBILITIES: to perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. In addition to the requirements listed below, regular attendance in the workplace is an essential function of this position.

1. Regular attendance at Employer’s place of business and/or during particular hours, as assigned, is an essential function of this position. Employee must comply with and follow YWCA’s attendance policy at all times, unless a reasonable accommodation is requested and granted, as required by law.
2. Obtains on-going knowledge of organizations’ structure, programs, operations, fees offered, policy and procedures prior to program design and maintenance.
3. Designs customized programs for existing software and develops new programs for accounting and various departments at the agency.
4. Conducts regular software application training to new and existing employees.
5. Develops reports for all agency applications.
6. Researches new software needed to replace existing software and takes the lead in the development and implementation of new software acquired.
7. Participates in hardware/software testing and prototype processes to validate software functionality.
8. Seeks problem resolutions using all available internal and external resources, support lines, contracted resources and assigned training.
9. Provides documentation/project tracking and reporting.
10. Identifies and develops solutions for departmental/user process malfunctions utilizing programming methods, existing software solutions and/or developing manual processes and procedures.
11. Set up employee security access by function in all software programs.
12. Researches and tests viability with Blackbaud Sphere website functions to solve organizational growth needs.
13. Ensures Software License compliancy within the organization in accord with programming needs.
14. Maintains both manual and automated materials with user access to Intranet documentation.
15. Validates data storage needs based on database growth.
16. Designs and provides scheduling of needed software courses and training guides to assist staff in organizational applications, custom software and procedures.
17. Performs necessary database/program restorations.

JOB QUALIFICATIONS:
1. Bachelor’s degree from an accredited university in computer related field preferred.
2. Three (3) years experience in application programming and/or maintaining automated programs.
3. Must be experienced in MS-Access programming and Crystal Reporting, and SQL knowledge preferred.
4. Ability to think logically in solving problems assigned and/or in graphic form.
5. Must have broad knowledge of business and data analysis and data processing concepts.
6. Must be able to utilize MS-Windows Workstation Operating Systems, MS-Office Pro., E-Mail, Web environment, Windows Server Operating Systems, and ability to work with database design and administration.
7. Excellent verbal and written communication skills required.
8. Strong interpersonal skills required to establish and maintain effective relationships and be responsive and supportive with persons at all levels inside and outside the organization.
9. Must be well-organized and able to prioritize, multi-task and manage heavy workloads.
10. Must be willing to work evenings, weekends and be on-call as needed.
11. Must have analytical ability and be detailed oriented.
12. Must be able to work under pressure with interruptions.
13. Must be able to work independently and autonomously.
14. Must be able to make sound judgments and have excellent decision making skills.
15. Must be able to travel throughout the region as needed.
16. Must have access to personal vehicle and possess valid driver’s license and sufficient liability insurance.